Editing Transactions | Transaction Manager

If you ever need to edit a transaction out of the GL, we've made it simple!

If you ever need to edit a transaction out of the GL, we've made it simple!

You can now:

• Add or edit check numbers and dates, which will sync back to your GL automatically
• Indicate if a transaction is billable (QBO only)
• Track the customer and project if enabled in your general ledger.

To edit an individual transaction, follow the steps below:

1. Click the action menu (ellipses) to the far right of the transaction you wish to perform the action(s) on.
2. Select edit from the pop-up menu
3. Fill in the desired fields.

When editing a bank feed transaction, users have the option to save their changes and add them to the general ledger at the same time. This is done using the Save Changes & Add to GL button in the lower right of the Edit Transaction pop-up screen.

Editing transactions from the "Needs Review" Tab

To edit a transaction on the Needs Review tab, click the Action button and then the Edit button via the menu.

This will open a modal that will allow you to edit additional transaction details, such as: memo/description and class. 

To split the transaction by class or category, click Add Row on the left side under the transaction you’re editing.

Note: You can split the amount of the transaction by percentage or amount.

Once done, click the Save Changes button to commit your edits to the client’s QuickBooks Online (QBO) or Xero account.

Add to GL and Mark Reviewed

Users have an option to simultaneously add a transaction to the general ledger and mark it reviewed. This can be done by clicking the Action (...) button to the far right of a single transaction and selecting Add to GL & Mark Reviewed. Users may also select multiple transactions by checking their boxes to the far left of each transaction, then use the Other Actions drop-down to mark them all as reviewed and add them all to the general ledger at the same time.

Adding a transaction to the GL while leaving it on the Needs Review

Uncategorized transactions can now be moved to the GL without being “reviewed,” keeping them on the Needs Review tab where they can be updated with late-arriving information.

How does it work?

Click the action menu (ellipses) to the far right of the transaction in question, and select Add to GL. The transaction will now be reflected in the GL, but remain on the Needs Review tab awaiting further information.

Bulk Editing transactions:

You can select multiple transactions for simultaneous editing. On the Needs Review tab, click the checkboxes to the left of the transactions you wish to edit. This will create a running list at the top of the screen of all the transactions you've selected.

Your choices for editing the transactions you've selected depend on what combination of transactions you have:

Bank Feed (BF) Only Transactions:

You will see the following buttons/options

• Cancel - Exit out of bulk edit.
• Save Changes - Save edits and keep transactions on the Needs Review tab.
• Add to GL - Will bulk add BF transactions to the GL, but leave in the Needs Review tab.
• Add to GL & Mark Reviewed - Will bulk add BF transactions to the GL and move them to the Processed tab.

Combination of Bank Feed (BF) and General Ledger (GL) transactions:

You will see the following buttons/options:

• Cancel - Exit out of bulk edit.
• Save Changes - Save edits and keep transactions on the Needs Review tab.
• Save & Mark Reviewed - GL transactions are marked “reviewed.” BF transactions are added to the GL and marked reviewed.

Bulk Editing: "Other" Actions

Users can now select multiple transactions at once and click the Other Actions drop-down to:

Reset Transactions: 

Under the Needs Review tab, remove general ledger (GL) transaction(s) from the general ledger and change their indicator(s) to Bank Feed (BF), allowing them to be excluded from or added to the GL as needed. 

Under the Processed tab, moves transaction(s) from the Processed tab back to the Needs Review tab. If the transaction(s) had a purple GL indicator, it/they will be removed from the general ledger, and will now show up in the Needs Review tab with a blue bank feed (BF) indicator.

Exclude Transactions: 

Under the Needs Review tab, excludes the BF transaction(s) from the general ledger.

Add Transactions to GL:

Under the Needs Review tab, adds the transaction(s) to the general ledger and changes the transactions’ indicator to GL. Transactions remain on the Needs Review tab.

Add to GL and Mark Reviewed:

Under the Needs Review tab, adds the transaction(s) to the general ledger and changes the transactions' indicator to GL. This also moves the transactions to the Processed tab.

How does it work?

• Click the inline checkboxes to the left of the transaction(s) you want to reset, add, or exclude.

• Click the Other Actions drop-down button at the top right of the transactions table.

• Select the action you wish to apply to all the selected transactions.