Botkeeper’s Rapid Write-Up service provides your firm a secure location for your clients to automatically pull from or manually upload financial statements to the platform.
Botkeeper analyzes and codes the client’s financial institution statements producing a Balance Sheet, Profit & Loss Statement, Trial Balance, Retained Earnings Report, and potentially an uncategorized Transaction Report.
The Annual Rapid Write-Up package includes:
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Invite Botkeeper into firm owned QBO/Xero subscription
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Cash Basis accounting
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A QBB Fresh Start Conversion Conversion (excluding QBW files)
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Unlimited Bank & Credit Card Account Reconciliations
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Trial Balance
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Balance Sheet
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Profit & Loss Statement
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Retained Earnings Report
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Uncategorized Transaction Report
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Book Review For Discrepancies
- Botkeeper & Xero Quick Reference Guide
- Does not auto renew — in order for Botkeeper complete a subsequent year's annual Rapid Write-up, follow the steps in this walk through: Renew an Annual Rapid Write-Up Client
The Annual Rapid Write-Up package does not include:
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Xero Hands-on Training
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General Ledger access for your clients
- Journal Entries
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Class & Department Tracking
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3rd Party Data
- Payroll Journal
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Collaborative Botkeeper Team Approach
Your firm will receive a request to upload your client’s previous full year bank and credit card statements to their respective client financial institution folder(s) in the Botkeeper Operating System. Botkeeper will only accept PDF or CSV files that are not marked up. If you are unable to submit unmarked up PDF or CSV files for a particular client, please seek approval before attempting to onboard this client to the Botkeeper Operating System. Failing to adhere to this guideline will cause a delay in the completion of your client’s ARWU.
Once Botkeeper has completed the ARWU, your firm’s point of contact will receive a [Client Name] - [Annual RWU Update - Project Completion] task in the Botkeeper Operating System alerting them that their client files are complete and ready for their review. These files will include the following:
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Trial Balance - CSV format
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Balance Sheet - CSV format
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Profit & Loss Statement - CSV format
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Retained Earnings - CSV format
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Uncategorized Transaction Report - CSV format
When your firm has received a copy of the finalized trial balance in CSV format, you can upload it to whichever tax software you are using to manage your clients’ tax return.
* Botkeeper’s ARWU includes a 12 month Xero general ledger subscription. Your client will not have access to the general ledger, but your firm will have access to post any year-end adjustments, categorize any uncategorized transactions** or run additional reports.
** Example Uncategorized Transactions include, but are not limited to: illegible check details or no historical record or consistency of transactions for Botkeeper to reference
The Quarterly Rapid Write-Up package includes:
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Invite Botkeeper into firm-owned QBO/Xero subscription
-
Cash Basis accounting
-
QBB Fresh Start Conversion (excluding QBW files)
-
GL access for your clients (firm-owned GL only)
-
Unlimited Bank & Credit Card Account Reconciliations
-
Trial Balance
-
Balance Sheet
-
Profit & Loss Statement
-
Retained Earnings Report
-
Uncategorized Transaction Report
-
Book Review For Discrepancies
- Botkeeper & Xero Quick Reference Guide
The Quarterly Rapid Write-Up package does not include:
-
Xero Hands-on Training
-
Class & Department Tracking
- Journal Entries
-
3rd Party Data
- Payroll Journal
-
Collaborative Botkeeper Team Approach
Your firm will receive a request to upload your client’s quarterly bank and credit card statements to their respective client financial institution folder(s) in the Botkeeper Operating System. Botkeeper will only accept PDF or CSV files that are not marked up. If you are unable to submit unmarked-up PDF or CSV files for a particular client, then please seek approval before attempting to onboard this client to the Botkeeper Operating System. Failing to adhere to this guideline will cause a delay in the completion of your client’s QRWU.
Once Botkeeper has completed the QRWU, your firm’s point of contact will receive a [Client Name] - [Quarterly RWU Update - Project Completion] task in the Botkeeper Operating System alerting them their client files are complete and ready for their review. These files will include the following:
-
Trial Balance - CSV format
-
Balance Sheet - CSV format
-
Profit & Loss Statement - CSV format
-
Retained Earnings - CSV format
-
Uncategorized Transaction Report - CSV format
When your firm has received a copy of the finalized trial balance in CSV format, you can upload it to whichever tax software you are using to manage your clients’ tax return.
* Botkeeper’s QRWU includes a 12-month Xero general ledger subscription. Your firm will be granted access to the Xero general ledger to allow your firm resources to post any year-end adjustments, categorize any uncategorized transactions** or run additional reports. Your client will not have access to this general ledger. If you choose to transition the client to Botkeeper’s Monthly Bookkeeping package, Botkeeper can transition the Xero subscription over to your firm to manage. If your client is already on an existing QBO or Xero GL you may allow Botkeeper access to manage your clients’ books on a quarterly basis.
** Example Uncategorized Transactions include, but are not limited to: illegible check details or no historical record or consistency of transactions for Botkeeper to reference